Category: Board Meeting Minutes

1/26/2022

Agenda

1. All – Assessment of virtual membership meeting on January 8 and speaker Wei Cai of the Seattle Public Library (5 mins)

• We enjoyed the speaker. We were sorry to learn that she is retiring as she is a very dedicated librarian

2. All – 2022 Board – Are job descriptions / work instructions complete for non-trustee positions?  The new board positions will officially begin with the February Monthly Membership Meeting on February 9 (5 mins)

1. President – Keegan Kathie 
2. VP – Alan  Gerd
3. Treasurer – Gerd Alan.
4. Corresponding Sec – Anne  Danielle.
5. Recording Sec – Joan  Anne
6. Trustees – Danielle, Brett, Dorothy  Erin, Jessica, Joan

• Everyone should be encouraged current bi-laws currently on rainierbeachcovmmunityclub.org  website
• Kathie will send RCW guide lines  protecting board members duties and legal responsibilities. 
• we are required to sign a document that we do not have a conflict of interest
• Danielle will be sending emails for meetings reminders beginning 2/1
• Kathie asked if all board member would send their current email and phone numbers to Danielle 

3. All – Committee chairs (10 mins)

• committee chair need to be active members or trustees 
• membership committee important in rebuilding membership and attendance at meetings
• Alan will continue to chair technology committee for an additional year
• membership chairs will reviewed at next board meeting
• Brett volunteered to support tech committee and be responsible for running zoom meetings

4. All – Expectations for committees (10 mins)
5. Committee chairs should be discussed at next board meeting with Prez nominating slate in March Member Meeting

5. Kathie – Brainstorm 2022 planning: civic, community, social activities. What, when, lead person. (30 min)

• food truck event
• game night
• ping pong night
• community garage sale (swap meet)
• bridge to  beach (grant?)
• garden tour
• harvest social
• arts and crafts market
• outdoor wine tasting
• continued participation in community events such as back pack distribution, HUB, CHAMPS,  and boo bash
• self defense course
• seed swap and/or plant swap
• pet costume event
• themed movie night for fund raiser

6. Keegan – Survey Status  (5 min)

• survey designed to get feedback what type of events members would like to participate in
• Keegan updated survey to reflect feedback from previous version
• Keegan will send survey to Anne and Danielle before meeting and there will be a reminder in the meeting announcements

7. Gerd – Financial status Gerd (5 min)

• We have another contract for a dance class 
• Gerd posted detailed info 
• Gerd received 2 additional rental requests
• Taxes are filed without an accountant

8. Kathie – Board obligations (5 min)

9. All – Other community groups RBCC participate in eg HUB, Emerson PTA, Kubota Garden (5 min)

• Tilth dinners 
• CHAMPS
• Boo Bash
• West Hill Community Club

10. Anne – Board approval of letter from RBCC to oppose building a service road through that park.  See attached. (5 mins)

• letter was reviewed with membership
• SPU is seriously reconsidering creating road due to community pressure
• Friends of Dead Horse Canyon will be part of planning for future of canyon

11. Danielle – Garden Tour 2022  (5 mins)

• garden tour date hasn’t been determined but will occur this spring
• committee on board to repeat last years effort

12. Alan – Google Drive Updates (5 mins)

1. Added Harvest Social planning doc under Social Chair in Google Drive
2. Added Nominating Committee doc under Board and Committee chair in Google Drive
3. Added Tom’s RBCC website menu writeup to Technology Chair in Google Drive
4. Perhaps the new Corresponding Chair (Danielle) can update Mailchimp doc with updated screenshots?

13. Alan – Brendan Works Waters planting project update (5 mins)

• Brendan had someone from city that he does not need permit to plant flowers or shrubs. We can help be a fiscal sponsor and support if we get grant by purchasing shrubs and soil.
• Alan will forward email to Kathie to review info from Brendan

14. Alan – Treasurer stuff completed prior to official handoff (5 mins)

• all done

15. Alan – Perhaps next board meeting depending but possible Zoom hosts for 2022 besides Alan – Help start meetings and handle letting people in, watch chat (5 mins)

• Brett volunteered to assist.

16. Agenda items for February member meeting (5 mins)

• intro new board
• survey and link
• solicit member participation in committees
• dead horse canyon update

Future speakers:

17. February (confirmed) – Afua Kouyate, Founder and Executive Director, ADEFUA Cultural Education Workshop, a non-profit organization that is central to youth and families within and surrounding Seattle communities. It provides year-round various interactive activities that engage serves and have available West African experiences, both academically and socially to all generations.
18. March –
19. Future ideas:

1. New RV Food Bank location (Danielle) Brett will ask his wife for suggestions about who to reach out to as no one responded to Danielle
2. Legislative Assistant for Teresa Mosqueda to talk on zoning policies and impact on RB (Anne)
3. Adam Smith – Airport noise (Kathie) 
4. Clean Crew (Danielle / Dorothy)
5. Jennie Frankl (Dorothy)
6. Sharon Lee, tiny houses (Danielle) will contact Kathie for additional resources if needed
7. Cody Nelson from SPU

Board Members in Attendance

Keegan O’Connor Alan Ross Gerd Prewett

Anne Nolan Danielle McClure Joan Krueger

Kathie Weibel Dorothy Driver

Agenda

1. Assessment of virtual membership meeting on December 8 and speaker Heather Trim of Zero Waste Washington.

• presentation was not recorded as per speakers request

2. Nominees for 2022 Board 

1. President – Kathie 
2. VP – Gerd
3. Treasurer – Alan.
4. Corresponding Sec – Danielle.
5. Recording Sec – Anne
6. Trustees – Erin, Jessica and Joan

ELECTION DATE 1/12/2022

1. Thank you to the committee for organizing slate
2. Voting must be done in private. Need quorum (15) people to vote 

3. Huzzah to Alan for his work in the Arts and Crafts event!

We received $395 in donations from artists as per request

4. Letter from RBCC (with text provided by Friends of Deadhorse Canyon) to oppose building a service road through that park.  PDF of said letter is attached.

• Anne will edit letter and submit to board for review

5. Reminder that “work instructions” for Treasurer, Secretaries and other Board roles need to be finalized and loaded to Google Drive by end of January.

• reviewed responsibility of each position to be included in google drive folder
• Gerd will show Alan how to access grant info for future use and include in google drive
• Alan will check with Ruth or Luz to confirm if list for harvest social exists.
• Keegan will add art work for all posters he’s made and will add them to drive folder

6. Speakers for February and beyond.

• Alan will reach out to Afua Kouyati  (RV Creative District) February
• Danielle will follow up with RV food bank tomorrow
• Danielle Jackson of Champs (Anne) Later in spring  
• Adam Smith- (Kathie) Airport noise for March
• Jennie Frankel (Dorothy)
• Rainier Beach Merchants Association (Dorothy) 
• (Danielle) will find email for person from someone from local tiny house community

7. Agenda items for January member meeting:

• Vote for 2022 Board
• update on budget (Gerd)
• dead horse canyon letter of support
• skate park announcement
• present survey (Keegan) and include link in meeting announcement

Future speakers:

1. Confirmed January – Wei Cai, Regional Manager of the Seattle Public Library, will update members on recent changes in the library system including tutoring, the new metal boxes, copying policies and the cancelation of the book sale (and whether it has impacted revenue).

2. Future ideas:

1. Erin – LA for Teresa Mosqueda to talk on zoning policies and impact on RB (Anne).  This should be for 2Q22.

Board Members Present

Keegan O’Connor Alan Ross Brett Boynton

Kathie Weibel Gerd Prewett Anne Nolan

Dorothy Driver Joan Krueger

Boo Bash

We received invitation from Urban Impact to participate in boo bash 

Brett is willing to volunteer to be at table

Anne and Kathie offered to help as well 

Dorothy will try to join

As a board we can approve $500 donation

sponsorship is $250 for 1 table and our logo on printed materials

Gerd will go to Costco to get candy for distribution

Brett will store candy at his home and transport it to the  event

Keegan moved to donate $250- $300 in kind donation of candy

approved

Info indicates that all candy distribution must be contactless

Keegan will email Danielle at Urban Impact to clarify contactless distribution of candy as well as how much we need to donate in kind 

Alan will reach out to Natalya to ask how we got RBCC stickers for play dough but not something we need to 

Dorothy will print fliers with RBCC meeting info to have at the table

Meeting adjourned

Members in Attendance

Keegan O’Connor          Alan Ross                Anne Nolan

Brett Boynton                 Kathie Weibel         Dorothy Driver

Danielle McClure           Gerd Prewett          Joan  Krueger

Agenda

1. Assessment of virtual membership meeting on Sept 8
2. Proposal by Brendan Works (watersmedian@gmail.com) on landscaping the median on Waters and the role RBCC should play in it.  He requested a $750 grant from the City but was declined because he is not a “group” like RBCC.

• Brendan Works wants to write grant
• Alan explained our annual spring clean up and we might be able to help
• Brendan is willing to do the work, water the area, and provide water
• He asked if we would cosponsor a grant
• He recommended that we work in small area first.
• Kathie recommended that he be required to complete RBCC she will locate it Alan will draft email
• Brendan will need to complete grants for city.
• we would like to capture his enthusiasm but do not see this happening until at least next year.

3. Alan- Tech committee chair write up and follow up

• discussion tabled next meeting

4. Status of RBCC membership survey.  Next steps?

•       Keegan is working on wording questions.  He has written 2 questions will continue working on specific wording for questions.  He will submit sample questions to board before the survey is sent
• He will reach out to other community boards to see if they have done a survey

5. Status of developing “work instructions” for Treasurer, Secretaries and other Board roles.  Next steps?

• Discussion tabled for next meeting

6. Keegan – Volunteer Park Trust – Seeking letter of support for Summer Series to cap amphitheater project

• Keegan will send Anne to find previous support letters

7. Gerd – meeting with insurance agent to learn about our coverage. Who wants to attend and possibly days/times. He is willing to meet via zoom. Prefers daytime but would be available in the evening

• Insurance agent prefers day time but will be available for an evening zoom
• Keegan, Kathie and Gerd will meet with agent
• Keegan will email Gerd availability for meeting

8. Kathie – “Preliminary 2022 Budget Discussion

• discussed goals for RBCC
• what types of events would we like to support? create?
• should we continue paying rent or do we want to just rent  space per events
• budget will be similar to next year
• Gerd will follow up with groups who may want to rent regularly to help maintain our finances rather than renting for individual one time events
• Mt. Baker Community Club has continued to rent club and provides very clear guidelines Alan will review agreement. 

9. Dorothy – Arts and Crafts Fair will very likely be an outdoor event  again this year, with indeterminate enthusiasm/participation  given the projected climate re: COVID Delta spike, neither Joyce nor Dorothy have the bandwidth to produce it. 
   The question for RBCC  Board is whether or not the Club wants to sponsor/produce it if someone else would want to be the lead(s)? or if we just take a break this year.  We would of course provide support to anyone who would want to step forward, from the Community. 

• Alan will explore creating an online only event

10. Anne – Developer, Henry Pierce, who seeks community feedback regarding a development in Rainier Beach planned for 9275 57th Ave S. (the property across from Red Wing), is planning to post his formal community outreach package in mid-Oct at our 10/27 Board meeting. 

• He is not prepared to discuss.
• Tabled for next meeting

11. Speakers for November and beyond.

• Kathie will reach out to librarian
• Kathie has contact info for zero waste management
• Danielle will reach out to rain wise
• Brett will follow up with Erin Rasmussen, Principal at Emerson
• Dorothy will reach out to Jenny Frankel

12. Agenda items for October member meeting

• speaker 
• usual agenda 
• mention survey
• virtual arts and crafts market
• cancellation of harvest social

Future speakers:

1. Confirmed October – UW Asst. Professor and Co-Chair of Seattle’s Planning Commission, Rick Moher, to speak on the proposal to change the designation of Rainier Beach and other neighborhoods from “single family” to “neighborhood residential”.
2. On-hold pending survey – Mark Solomon, SPD’s Crime Prevention Coordinator has reached out to RBCC to advise that the South Precinct has a new Captain, Scott Moss.  He would like to introduce himself to RBCC, field questions and address concerns.  Keegan will have survey ready before next board meeting so we can move forward. 
3. Other ideas include Jenny Frankel (back-to-school plans), Womens’ self-defense, CPR/First-Aid, Erin Rasmussen (Principal of Emerson) and Librarian. (see notes above)

Other discussions

Donavan is recommending VFW invest their funds in bond market and invest other funds into other markets in order to increase their in order to begin to utilize funds for building repairs and long term maintenance. He recommended we do the same Kathie suggested the finance committee will explore options for financial investments. She and 

Carol reported that the woman who lived in the VFW hall passed away.  The space is being cleared and available for storage

Carol reported that there is a Link 2 Lake fall work party

Carol asked for minutes of meeting to be read

Board Members in Attendance

Keegan O’Connor Alan Ross Dorothy Driver

Gerd Prewett Brett Boyton Anne Nolan

Danielle McClure Joan Krueger

Agenda

1.   Assessment of membership meeting on August 14 and presentation by Sally Li, Co-chair of RB Link2Lake.

• ice cream was very successful
• speaker was very interesting.
• discussion about future activities to include young families.  
• possible food truck event

2. Developer, Henry Pierce, who seeks community feedback regarding a development in Rainier Beach planned for 9275 57th Ave S. (the property across from Red Wing), is planning to post his formal community outreach package in mid-Sept.  Can we set up a zoom call to hear his plans after that? 

• we would welcome the opportunity to discuss his plans
• he has expressed interest in getting our input
• Anne will try to set up zoom to correspond with our next board meeting 

3. New county mandate for masks for inside meetings

• September meetings will be zoomed
• we will conduct survey on survey monkey to assess how community members feels about in person vs zoom meetings
• Alan will research how to develop the survey

4. Ice Cream Social for Sept. member meeting?

• no ice cream social scheduled
• see above

5. B2SBackpacks event of Aug 28.

• those driving together will meet at VFW hall at 10
• Joan and Sari will meet at the event at 11

6. Wine tasting logistics and budget

• event cancelled due to Covid
• Alan wil update website to reflect cancellation

7. Gerd got a rental inquiry from a person re self defense classes. It will be one teacher and 2 students 2-3 times per week about 2 hours per time. Sounds like it will be on-going. The person’s daughter used to take dance classes with Jenna so he is very familiar with the space and lives in our neighborhood. Both Su and I are comfortable with this rental if he decides he wants to use the space. 

• rental was approved
• Gerd will add to calendar

8. Gerd got a call last week and a letter from our insurance agent. Farmer’s will not renew our insurance at the end of October. We do not have a liquor license and alcohol may be served at the facility. A subsidiary of Farmer’s will provide coverage minus alcohol liability coverage. The agent said the premium will be a bit lower than our current one. Maybe in the future we should discuss whether or not we will allow renters to serve alcohol.

• Gerd will invite insurance agent to explain our coverage and answer any concerns

9. Are we continuing with the Zoom subscription? 

• annual fee is 149.90
• monthly fee is $14.99 per month
• Alan will renew at monthly rate

10. Should the treasurer have a special RBCC email used for treasurer related business. Currently there are 3 potential uses for this:
    1. We could use this email with the IRS to file a very simplified report as long as annual revenues are less than $50,000. This would eliminated the need for H&R Block to file  form 990 EZ on our behalf and save about $150 per year.
    2. Use this email for the annual report filing with Washington State. Currently Gerd uses her personal email.
    3. Use this email for the annual report and to get the annual business license (which we need as long as we rent the space to outside parties) with the City of Seattle. Gerd currently uses her personal email.

• New email approved

Future speaker ideas for Sept. and Beyond

1. Vanessa Murdock of City of Seattle may speak to proposal to change the designation of Rainier Beach and other neighborhoods from “single family” to “neighborhood residential”.

• Anne will get information to write blurb for October

2. Mark Solomon, SPD’s Crime Prevention Coordinator has reached out to RBCC to advise that the South Precinct has a new Captain, Scott Moss.  He would like to introduce himself to RBCC, field questions and address concerns.

• Danielle and Keegan will research survey to ask for community input into types of speakers community members would like to hear from, types of social events, making vs in person meeting, interest in being on the board

3. Brendan Works has offered to give a presentation about a project that they’ve  been working on to improve the landscaping in some of the public right-of-ways in our neighborhood.

• It could be ready to present in September if that slot is open. 
• If not, later in the fall would be fine as well. 
• 5 minute announcement

4. Speaker from Via Transit to talk about expanded services to include trips to Kubota and beyond.

• Danielle reached out to marketing and is waiting to hear back
• approved

5. Other ideas include Jenny Frankel (back-to-school plans), Womens’ self-defense, CPR/First-Aid, Erin Rasmussen (Principal of Emerson) and Librarian.

• Brett sent email to Erin Ramussen. He will follow up with her
• Keegan will reach out to librarian

Other:

Keegan will rework fliers to reflect that in person events are currently on hold

We will distribute fliers at B2Sbackpack event 8/28 to increase community awareness or RBCC

VFW asked to reinstate $300 rent effective October through December

Board Members Present

Joan Krueger Keegan O’Connor Anne Nolan

Alan Ross Kathie Weibel Dorothy Driver

Danielle McClure

Agenda

1. Assessment of F2F membership meeting and ice-cream on July 14 and presentation by Cody Nelson and Katherine Lynch of SPU on Taylor Creek improvement plans.  

• Ice cream social was big success.. 
• 15 non board non presenter attendees presentation was excellent.. 
• projector needs to be further from wall…
• reviewed feedback of one members behavior that was borderline rude and strategies for future events were reviewed.
• People who were present handled him well

2. City of Seattle proposal to change the designation of Rainier Beach and other neighborhoods from “single family” to “neighborhood residential” 

•   table this until we have more information
• Anne is going to try to find a speaker to clarify meaning of “neighborhood residential”

3. Developer, Henry Pierce, is interested in getting some community feedback regarding a development in Rainier Beach planned for 9275 57th Ave S. (the property across from Red Wing).  Do we want to zoom with him? 

• Anne will inquire who else he is speaking with
• board will arrange zoom meeting with him to get info

4. New county guidance (no end date yet) for inside  F2F meetings

• new recommendations for masks issued today
• Alan will verify guidance 

5. Zoom expiration 9/30 (if cancelling, must cancel prior to rebill) 

• table this until next update..
• Keegan suggests we plan to cancel or go to monthly if necessary

6. Ice Cream Social for August member meeting? 

• Keegan will get more ice cream from Creamy Cones

7. Sponsorship info for B2SBackpacks – 

•   Gerd received mail from monies sent 
• do we need to reach out to register / send logo?
•   Dorothy will follow up with Danielle to clarify what we need to do to receive acknowledgment for our sponsorship
• can we donate our volunteer hours
• Keegan can design an ad if Dorothy can get details about size..

8. B2SBackpacks – Anyone sign up for a volunteer shift?  

• Might be fun to do together.  
• Volunteeris August 28 10-12 Dorothy, Alan, Danielle, Anne, Kathie and Randy

9. Wine tasting logistics and budget  

• Alan previous budget $150
• usually make enough to cover costs
• waiting to confirm to determine if there will be more mandates or if we can have event 10/9

10. Defibrillator..

• Kathie will ask Red Cross if we can arrange for training on use of machine

11. Update on completion of gutter work from the grant and filing grant documents..

• gutter work is complete. 
• Payment on way to contractor 

12. Future speakers for Sept. and beyond

• Kathie spoke to librarian
• Anne will try to get someone to discuss change in neighborhood designation status
• Keegan will follow up with Brett about Emerson principal, Erin Rasmussen

13. Agenda items for August member meeting 

• announce B2B backpacks event
• list of upcoming events including wine events
• include link to Taylor Creek project
• distribute flyers
• Alan will print more as needed..

 Future Guest Speakers:

• August – Sally Li, Co-chair of RB Link2Lake improvements at Be’er Sheva will provide update on construction timelines, milestones and funding
• Future ideas include: Jenny Frankel (back-to-school plans), Womens’ self-defense, CPR/First-Aid, Erin Rasmussen (Principal of Emerson) and Librarian.